Time Management - Phil's Story

Case Study - Before

Phil is finding that there are less and less hours in the day, the workload is the same but he feels more rushed than ever. He finds himself eating his lunch at his workstation, and feels demotivated during the last two hours of his shift. He works in a busy office environment with lots of noise and distractions, this he feels has some detrimental impact on his workload, one of his colleagues asks him for help on a regular basis and this is also eating up his time, but he doesn't want to come across as ignorant so is always ready to help. He worries that his inability to complete all his goals will start impacting on the business and his next review, this has caused his stress levels to increase and he starting to struggle to sleep at night.

After attending our Time Management training, Phil soon realised he only needed to make small alterations to meet his daily goals. Working harder didn't necessary mean getting more done...he needed to work smarter.

Case Study - After

Phil used the time matrix system to prioritise his tasks, he broke them down into smaller more manageable tasks. Previously he had been prioritising the smaller less important tasks...because he felt they were easier. Once he completed a task he marked it off from his list and then went onto the next one. He got his more difficult tasks done earlier in the day so that the afternoon was filled with the easier less important duties.

Phil also implemented a range of small tips, this included creating short-cuts on his desktop and checking is email at certain intervals to reduce distractions. Phil also started to go on his lunch breaks, it maintained his motivation throughout the afternoon. Whilst socialising in work is great for morale and has motivational benefits it needed to be done at certain intervals otherwise it can be very distracting. His biggest problem was helping others with their own workload, this had been the biggest drain on his time. He learnt techniques on how to say 'no', he could still help people but it was his decision and only when he knew he could spare the time. He was able to achieve his tasks and his stress levels decreased.

Benefits

Phil was able to improve his work performance by becoming more efficient, and the organisation got one of their best performing staff members back to his best. Personally Phil was able to reduce his stress levels and reduce his internal anxiety.

The course

Time Management - Phil's Story

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